Recurring Surveys

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5 months 1 week ago #168498 by ymcan
ymcan created the topic: Recurring Surveys
I need to create a quarterly survey for our staff. Can I set LimeSurvey up to copy a specific survey, enable it for 2 weeks, and email all the participants a token every three months? (Or something similar to that.) That way I can just download the data and compare the survey results every quarter.

I think I once saw a way of doing this, but I now can't find it anywhere.

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5 months 1 week ago #168500 by holch
holch replied the topic: Recurring Surveys
Your post is quite confusing and doesn't make it very clear what you are actually trying to do or where your problem is.
- You can copy any survey [check]
- You can enable a survey for 2 weeks [check]
- You can email participants tokens [check]
- You can download data and compare it in an external data analysis tool [check]

Not sure what you want to know, actually?

I'm not a LimeSurvey GmbH member. I answer at the LimeSurvey forum in my spare time. No support via private message.
Some helpful links: Manual (EN) | Question Types | Workarounds

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5 months 1 week ago #168507 by ymcan
ymcan replied the topic: Recurring Surveys
Sorry for causing any confusion. Let me try to clarify what I meant:

I know I can do all those steps manually. However I want to repeat the same survey every three month without having to do the first three steps manually (downloading data an comparing I can do manually). So I guess I am looking for some kind of 'recurring frequency' option that I can set to three months, causing the participants to be automatically emailed with a link to that quarter's survey. (I am not even sure if I will need to copy the survey, maybe this can be done without copying it.)

Essentially the end of every financial quarter participants have two weeks to fill in the survey, and then three months later they are asked to fill in the same survey again, and three months later again, etc., etc.

Hope that is clearer.

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5 months 1 week ago #168511 by holch
holch replied the topic: Recurring Surveys
You can't automate this completely.

You can create your survey, activate it for 2 weeks, send the tokens. You can up the "uses left" of the tokens. Once the 2 weeks are over, you expire the survey. Then next quarter you open it again and you resend the tokens.

You will need to do these steps manually. I don't see any automatism and I am also not sure if you could automate this via a plugin.

But doing those steps every quarter shouldn't be too much work. In 10-15min this should be done.

I'm not a LimeSurvey GmbH member. I answer at the LimeSurvey forum in my spare time. No support via private message.
Some helpful links: Manual (EN) | Question Types | Workarounds
The following user(s) said Thank You: ymcan

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5 months 1 week ago #168515 by ymcan
ymcan replied the topic: Recurring Surveys
Thank you very much that is really helpful. At least I know I don't have to look further and will just have to put it in my diary to every quarter.

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5 months 1 week ago #168518 by Joffm
Joffm replied the topic: Recurring Surveys
Hi, with a little bit experience in php you can automate some more:

Create a small script, that:
  • changes the start date and expire date in table "lime_surveys".
  • sets the "uses left" in table "lime_tokens_[SurveyID]"
  • sends the new invitations with tokens.

Then create a cron job which runs the script each 1st of a quarter.

Best regards
Joffm


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5 months 6 days ago #168519 by tpartner
tpartner replied the topic: Recurring Surveys

Cheers,
Tony Partner
Solutions, code and workarounds presented in these forums are given without any warranty, implied or otherwise.

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