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How to have email invitations sent once survey becomes active

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4 years 11 months ago #73530 by mikeg
Hello,

I realize I can set when a survey is active by going to Survey Settings/ Publication Access & Control/Active Time. However, it's not clear to me how I can set the survey up so that the invitation emails with the tokens get sent once the survey becomes active. If I go to the token management area and ask to send invitations before a survey is active will the emails be held until the survey is active or will they be sent at the time I ask to send emails, or will they not be sent at all since the survey is inactive. the invitations and they are heldPerhaps this is the default behavior, but I can't seem to find any documentation of it. Any help would be appreciated.

Thanks,

Mike

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4 years 11 months ago #73567 by Mazi
Invitations are always sent once you press the button. They are not hold back if the survey is not activated yet (that is technically difficult).
There is no feature yet to send invitations once you activate a survey. In the past, I have coded cron jobs for my customers to automaticaly send invitations/reminders once a day which makes it easier to deal with a system that has lots of surveys. You don't have to do it all manually then.


Best regards/Beste Grüße,
Dr. Marcel Minke
(Limesurvey Head of Support)
Need Help? We offer professional Limesurvey support
Contact: marcel.minke(at)survey-consulting.com'"
The following user(s) said Thank You: mikeg

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4 years 9 months ago #77706 by Mazi

Mazi wrote: There is no feature yet to send invitations once you activate a survey. In the past, I have coded cron jobs to automaticaly send invitations/reminders once a day which makes it easier to deal with a system that has lots of surveys. You don't have to do it all manually then.

A Limesurvey cronjob script to automate sending reminders is available at the Limesurvey Template Shop .
If you are interested, it should also be possible to offer a similar script for automatically sending email invitations by cronjob.


Best regards/Beste Grüße,
Dr. Marcel Minke
(Limesurvey Head of Support)
Need Help? We offer professional Limesurvey support
Contact: marcel.minke(at)survey-consulting.com'"

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3 years 11 months ago #91757 by fchanavat
Hello

You mention a cron script for sending mails automatically.
Is this the one that can be found here:
www.limesurvey-templates.com/automatical...nvitations-p-49.html

- Does it prevent having to press on the "continue" button?
- Does it work on self-hosted instances and with all ISPs?
- Is it compatible with ALL versions?

Thanks for your help. Sending surveys to large lists is a nightmare.

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3 years 11 months ago - 3 years 11 months ago #91843 by Mazi

fchanavat wrote: You mention a cron script for sending mails automatically.
Is this the one that can be found here:
www.limesurvey-templates.com/automatical...nvitations-p-49.html

Yes. Currently that script supports Limesurvey 1.92, but we are just testing a first version for Limesurvey 2 which should be available at the shop the next weeks.

fchanavat wrote: Does it prevent having to press on the "continue" button?

If it is run by a cronjob, then sending the emails is done automatically once the server calls the script.

fchanavat wrote: Does it work on self-hosted instances and with all ISPs?

It runs on each provider which offers cronjobs. Please note that limits such as the max number of emails / minute/hour is limited by the provider, not the script. Ask your provider to raise such limits if necessary.
It might also help to set Limesurvey to use SMTP emailing which usually has less strict limits, see "How to prevent Limesurvey email invitations or reminders being treated as spam": www.limesurvey-consulting.com/how-to-pre...ing-treated-as-spam/

fchanavat wrote: Is it compatible with ALL versions?

See above...


Best regards/Beste Grüße,
Dr. Marcel Minke
(Limesurvey Head of Support)
Need Help? We offer professional Limesurvey support
Contact: marcel.minke(at)survey-consulting.com'"
Last Edit: 3 years 11 months ago by Mazi.

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3 years 6 months ago - 3 years 6 months ago #97639 by Mazi

Mazi wrote: A Limesurvey cronjob script to automate sending reminders is available at the Limesurvey Template Shop .
If you are interested, it should also be possible to offer a similar script for automatically sending email invitations by cronjob.

Finally the Limesurvey cronjob scripts for sending email invitations and sending email reminders are available for Limesurvey 2:

Automatically sending Limesurvey invitation emails via cronjob: www.limesurvey-templates.com/automatical...nvitations-p-49.html

Automatically sending Limesurvey reminder emails via cronjob: www.limesurvey-templates.com/automatical...-reminders-p-45.html


Best regards/Beste Grüße,
Dr. Marcel Minke
(Limesurvey Head of Support)
Need Help? We offer professional Limesurvey support
Contact: marcel.minke(at)survey-consulting.com'"
Last Edit: 3 years 6 months ago by Mazi.

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