However, this doesn’t just determine who gets to participate in the survey, it also offers other benefits, such as: Importing a list of names and email addresses of those allowed to participate Generating a unique token per participant Sending email invitations to all participants Sending email reminders to those who haven’t participated yet Tracking response statuses Preventing repeated survey participation as well as unauthorized public participation Editing details in participant list Creating templates for email invitations and reminders Conclusion: the use of tokens gives the survey creator much more control over the targeted selection of participants which directly benefits the results and the overall goal of the survey. Getting started with token management There are two ways to get started using the participant management: 1. By clicking Activate this survey in the top left corner of the admin interface, the survey is then published by choosing Save & activate survey. Activating Survey Once done, the option Switch to closed-access mode can be selected to change the default open-access mode to the token-based participation mode. Closed-Access Mode Subsequently, the token participant list is automatically created. Participant Table 2. If the survey is published in open-access mode without setting it to closed-access mode as undertaken in step 1, the participant feature can be activated by clicking Survey participants on the main admin page which will redirect straight to the option of initializing the participant table. Moreover, previous token tables can be restored here if available. Restoring Previous Participant Table The admin interface then displays a summary of the token table that contains the total number of records, with no unique token, invitations set, opted out, screened out and surveys completed. Participant Table Summary In order to fill a participant table with participants, several different approaches can be selected: add participants and their details manually, auto-create masses of dummy tokens or import participant lists from CSV (comma-separated values) files or LDAP (lightweight directory access protocol) queries. Creating Participant List When adding participants manually, all the necessary details such as name, email address, validity date range etc. need to be provided. Adding Participants Creating dummy participants enables the mass-production of tokens at once. Details such as name, email address and language will remain identical for every token generated in the process. The number of tokens as well as the length of tokens can be defined as required. Dummy Participants When uploading participant data from a CSV file, certain settings can be adjusted according to the formatting of the file. For example, separators used, email filters and duplicate handling can be changed. CSV File Participant Import If participant data is obtained from a LDAP query, this can be done by the system administrator using the LDAP plugin. The buttons Display participants and View in CPDB (central participant database) lead to participant overviews and provide valuable insights on the status of survey participants as well as offer options to edit participant details. Participant Table Overview Advanced Tip: if you want to test if your token management is working smoothly on LimeSurvey, simply create a spreadsheet to import and add fake email addresses as well as fake names. Once imported and working correctly, you ought to receive tokens for these fake positions. Conclusion: LimeSurvey provides great flexibility when it comes to creating token lists. This leads to a more user-friendly participant management system in terms of ease of use as well as personal preference for survey creators.   Things worth knowing about when working with LimeSurvey participants If neither a fully closed-access mode nor an open-access mode is desired, LimeSurvey also offers a hybrid access mode which allows the survey to be taken by the general public, but with the addition of requiring a token to participate. All that has to be done in this case is to turn on the option Allow public registration in the main survey settings. Open-Access Mode With Tokens A participant table be used both for anonymous and non-anonymous surveys. This is determined when creating a survey. If a survey is not anonymous (or 'tracked'), then the token list can be used to find the responses that a participant has submitted. If the survey is anonymous, then there is no link available between the token table and the participants’ responses. When all is taken care of, the survey can be sent out to participants. LimeSurvey supplies all options necessary to send out survey invitations. Invitations & Reminders Upon clicking Send email invitation, the (default) email template is provided in all languages selected for the survey and can be sent out to the participant list. Invitation Email Analogous to the latter, Send email reminder offers the same interface, but adds the option to set minimum and maximum days between reminders. Advanced Tip: you don’t necessarily have to settle for our default email templates. You may compose your own by using all the formatting functionalities that are available when creating survey questions. Hereby, you can build templates for all your participant emails, e.g. invitation, reminder, confirmation, registration as well as admin notification emails. Visit our manual to find out more about all valid email placeholders that can be used to successfully write your email templates. Important to consider when sending out emails to participants is to take care of bounce settings in case emails can’t be delivered successfully. Certain details, such as survey bounce email address, server information and encryption type need to be determined by the survey creator. Our manual contains more detailed information on how to fill out the fields. Email Bouncing Leverage the powerful participant table feature in your own surveys LimeSurvey offers all features to paid subscriptions as well as free users. The token management function is no exception here. Give it a try and set up your participant list with LimeSurvey! Simply click here to get started. If you want to learn more about tokens in LimeSurvey, visit our LimeSurvey manual.

Simple mode and expert mode First of all, there's the 'Responses' button in the admin interface that will lead you to LimeSurvey statistics via 'Responses & statistics'. Responses & Statistics When you access the statistics function, you have two possible statistics modes from which to choose: The simple mode This mode will give you swift statistics by merely clicking on the 'Simple mode' button. Thus, you will only get response graphs and no free text answers. However, you can switch between displaying all responses, only complete responses and only incomplete responses. Simple Mode The expert mode This mode allows you to filter your responses according to certain criteria. Once you have set all your filters, you generate the statistics report by clicking on the ‘View Statistics’ button in the top right corner. If you have falsely filtered and would like to restart, you can ‘Clear’ your selection in the top right corner. Results Summary Expert Mode Now to the available filters: The general filters contain … Data selection Include either all responses, complete responses or incomplete responses Provide a summary of all fields: if activated, this will automatically mark all question groups and questions to be taken into account for the statistics Subtotals based on displayed questions: if activated, this will hide the number of incomplete or not displayed response count Statistics report language: selectable are all languages that the survey was set up in Response ID: an interval of respondent IDs can be chosen to focus the attention on only those statistics Output format: HTML, PDF or Excel are available Output options Show text responses inline: lists all answers from free text question types Show graphs: adds graphic illustrations to the statistics Number of columns: one to three columns can be set to display statistics Graph labels: question code, question text or both can be used to label the horizontal graph axis Chart type: different chart types such as bar charts, pie charts and line charts can be chosen for the graphs, however, these can be changed later individually for each graph within the statistics overview General Filter The response filters contain all question groups, questions and answer options that can all be selected individually depending on the statistics you want to look at. Response Filter By clicking on the ‘Export images’ button at the bottom of the result table, regardless of simple or expert mode, you may receive the results in a file format of your choice (default PNG, PDF or Excel). Alternatively, the ‘Responses’ button within the statistics function offers you to browse through your results and filter according to certain criteria you determine. Response Overview Advanced tip: LimeSurvey offers many export possibilities. Go straight to processing your results in many other data handling software solutions such as Microsoft Excel/Word, SPSS, R, STATA or CSV. This allows you to undertake more complex, statistical calculations and tasks. Results Export Learning by doing statistical evaluation LimeSurvey offers all features to paid subscriptions as well as free users. The statistics function as well as diverse export possibilities are no exceptions here. Give it a try and set up some basic questions and answers which to evaluate statistically with LimeSurvey! Simply click here to get started. If you want to learn more about statistics in LimeSurvey, visit our LimeSurvey manual.  

Master your LimeSurvey quota setup The LimeSurvey quota setup is quite simple if you know where to look for it. Within the general survey overview, go to Survey properties and then find Quotas in the dropdown menu. Quota Settings From here on, a quota is created in two steps. Firstly, the quota settings are determined by clicking Add new quota and filling in the required data. Quota name: descriptive name for the quota Limit: maximum amount of completed surveys for respective quota Quota action: action performed when participant ends up in quota that is already full Terminate survey: will terminate survey immediately Terminate survey with warning: allows going back to change answers before survey termination Autoload URL: upon quota action, participant is redirected to this URL Quota message: message sent to participant if quota is full URL: displayed or redirected to after quota message URL Description: text displayed for URL Quota Setup Secondly, the created quota is specified by adding an answer of a survey question that is to set the condition for the quota specifications. There is an Add answer button designed for this purpose. For example, a quota can be set to allow maximum 10 participants between the age of 18-29 to enter the quota (see screenshot). The remaining answer options, i.e. other age spans, are (if not specified otherwise) not affected by the quota. It is important to bear in mind that multiple quotas for the same question are connected logically with an 'and' operator, meaning both conditions have to be met to trigger the quota, therefore making them impossible to apply when using for instance single choice questions with only one answer possibility. Quota Condition Quotas vs. conditions Oftentimes, survey creators grapple with conditions in order to prevent certain people from participating in a survey when in fact they really require a quota. By approaching this matter with an inverted logic, quotas can be set to answer options that are assigned the number 0, thus actively screening out the people who select those answer options. Following this method, participants can immediately be excluded from a survey at any desired time along the way. This leads to more control over the survey and can prevent unwanted actions or opinions. A good example for this case is asking people whether they agree to data protection policies regarding survey data. If this question is denied, thereby neglecting fundamental survey data guidelines, the person can be screened out and prevented from impacting survey results. The benefits and risks of quota usage LimeSurvey offers all features to paid subscriptions as well as free users. Quota management is no exception here. Advantages of quota control: Quotas offer simplicity, time saving and money saving when it comes to setting them up and accumulating respondents. Furthermore, the survey creator receives data from participants that are supposedly highly relevant and fitting to the research topic. If this level of relevance is in fact achieved, participants may be more interested and motivated to complete the survey which can lead to higher response rates. Disadvantages of quota control: Restricting a survey to only specific people can lead to the impression of researcher bias and losses in the quality and validity of statistics. Moreover, it may lack representativeness of a general population and instead may only refer to quota-specific characteristics in a small sample group. The conclusion here is that working with quotas is a great and easy way to get surveys to the required types of people. However, it has to be treated with caution as the significance of the results is not applicable to larger masses of people. LimeSurvey advice: test it and see for yourself! Give it a try and set up some basic questions and answers attributed with quotas! Simply click here to get started. If you want to learn more about quotas in LimeSurvey, simply visit our LimeSurvey manual.